Writing Accurate and Effective Minutes
What are the challenges faced by a minute-taker?
As a minute-writer, you have many challenges.

During the meeting, you need to listen actively for important points to record. You need to know the difference between the relevant and the irrelevant, and to differentiate between the nice-to-know and the need-to-know.

After the meeting, when you begin compiling your notes, you must consider the type of minutes you are writing. Are they narrative or action minutes? What are the requirements for each type?

On top of it all, you need to be sure that your language is clear and concise, and accurately portrays the issues discussed.

What do you gain from this one-day workshop?
This practical workshop takes you through essential actions you must take before, during, and after the meeting.

You will learn how to prepare for the meeting, how to take meaningful notes during the meeting, and how to write up the minutes clearly and accurately using these notes.

(Note: This workshop covers skills for writing minutes of operational meetings, not minutes of board meetings and other corporate meetings, which follow specific procedures and formats.)

Workshop Objectives
  1. Know how to prepare yourself to take accurate notes during the meeting.
  2. Appreciate how an agenda should be written, and how it helps in the running of an effective meeting and taking of the minutes.
  3. Know how to listen actively during the meeting, and record the necessary points.
  4. Study a typical minute format, and understand how the various segments can be written.
  5. Use the language of minutes more confidently.

Workshop Highlights
Before the Meeting
  • Preparing yourself for the meeting
  • Preparing an Agenda
  • Using the agenda to keep pace with the meeting

During the Meeting
  • Listening as a Minute-Writer
  • Knowing how to interrupt, clarify,and confirm
  • Picking out main points, ideas, and actions
  • Distinguishing between niceā€“to-know and need-to-know

Writing Up the Minutes of Meeting
  • Types of minutes you may have to write
  • A typical minute format
  • How to write:
  • - Apologies
  • - Minutes of Last Meeting
  • - Matters Arising
  • - Any Other Business

Making Your Minutes Reader-Friendly
  • Using plain English
  • Writing short sentences
  • Active vs. passive voice
  • Recording specific information
  • Recording actions
  • Using reported speech
  • Using reporting verbs correctly
  • Using the correct tenses for reported speech

Distributing the Minutes
  • The ideal time frame
  • Critical points to note

Trainer: Jolynn Chow

Venue: Royal Plaza on Scotts (OR) Rendezvous Hotel Singapore (OR) M Hotel Singapore

Duration: 1 Day

Time: 9am to 5pm

Fee: S$450

(Fee includes a training workbook, daily buffet lunch and refreshments.)

(Register 3 or more participants and pay only S$420 per participant*)

* Terms and Conditions on Registration Page

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(65) 9633 1104

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